DRAFT Thursday October 12, 2006 at 6:40 p.m. at the Ovid Municipal Building, a meeting of the Middlebury Township Election Commission was called to order by Clerk Audrey Sovis. Also present were Supervisor Anthony Sinicropi and Treasurer Carolyn Stevens. A motion was made by Stevens, seconded by Sinicropi that we appoint the following people to work at the November 11, 2006 Election: Audrey Sovis (R) Chairman, Dennis Smalec (D), Lois Wadsworth (R), Marsha Unterbrink (D), Eileen Wheeler (R), and Kathleen Taylor (D); all ayes, no nays, carried. The meeting was adjourned at 7:45 p.m. Thursday October 12, 2006 at 7:00 p.m. the regular meeting of the Middlebury Township board met at the Ovid Municipal Building at 114 East Front St. Ovid, Michigan. The meeting was called to order by Supervisor Anthony Sinicropi with the pledge to the flag. Prayer was given by Clerk Audrey Sovis. Board members also present were Treasurer Carolyn Stevens, Trustees Charles Simpson and Paul Dutton. There were 6 visitors. Scheduled Comments: Deputy Craig Lawson came and presented the board with the 911 events for September 2006. There were questions and discussion regarding the amount of trash being dumped on Austin Road. Attorney Mark Cooley responded to the concern of how 25% of the Land Preservation Program will be paid for. Documents received by the board last month indicated that 75% would be paid by the state and 25 % would be paid by the “local community”. Mr. Zmitko informed Cooley that it would most likely be done by a county-wide millage if participants in the program did not cover it themselves. The board will now send the resolution signed last month to Mr. Zmitko indicating that Middlebury will participate allowing landowners to sign up for this program if they desire. Public Comments: None General Business: A motion was made by Sinicropi and seconded by Dutton to approve the agenda as presented; all ayes, no nays, carried. A motion was made by Dutton, seconded by Simpson to approve the minutes of the September 14, 2006 regular board meeting; all ayes, no nays, carried. A motion was made by Sovis, seconded by Sinicropi to accept the Treasurer’s report; all ayes, no nays, carried. Resolution 2006-14 A motion was made by Sovis, seconded by Dutton that the board pass a resolution stating that, as in the past during tax collection: 1. The township will collect a 1% administration fee 2. Partial payment for taxes will not be accepted 3. Only the Non-Sufficient Fees assessed by the bank will be charged against bounced checks 4. The first payment received will be the payment that is accepted. All others will be returned to sender Roll call vote: Stevens aye, Sovis aye, Sinicropi aye, Dutton aye, Simpson aye; no nays, carried. A motion was made by Dutton, seconded by Simpson to pay the October 2006 bills in the amount of $26,377.80 (checks 1770-1779); all ayes, no nays, carried by signature vote. Communications: A statement from Burnham and Flower Insurance indicated that with the recent additions and deletions to the policy, the annual premium will be $3,845. This is $308 higher than it was previously. A motion was made by Dutton, seconded by Stevens to write a check for the amount due to Burnham and Flower; roll call vote: Stevens aye, Sovis aye, Sinicropi aye, Dutton aye, Simpson aye, no nays, carried. Unfinished Business: Sovis reported that no response has been received from Gabe Swender, whose bid was accepted for the former Metz property. Upon advice from Cooley, a certified letter will be sent asking him to respond within 10 days or his bid will be rejected. New Business: A motion was made by Sinicropi, seconded by Simpson that the board will pay for two nights stay for any board members or deputies who attend the Annual MTA Conference in Detroit January 24 and 25, 2007; all aye, no nays, carried. No decisions were made as to how many people will be attending. A motion was made by Dutton, seconded by Simpson that the board will pay only for elected officials to attend the Annual Shiawassee County MTA dinner November 21, 2006 at a cost of $10 per person; all ayes, no nays, carried. Dennis Smalec, Planning Commission Chairman reported that the PC board has reviewed the proposed text amendment to Private Road Development. Upon the recommendation of the Planning Commission, a motion was made by Sovis, seconded by Stevens to send a letter of opposition to the County in regard to the Private Road Text Amendment; all ayes, no nays, carried. There was discussion regarding the Board of Review and Emergency Service Board members terms ending December 31, 2006. Sinicropi stated that he would contact the Board of Review members and ask if they would like to be re-appointed. A motion was made by Sinicropi, seconded by Simpson to re-appoint Simpson and Sinicropi for another term on the Emergency Services Board; roll call vote: Sinicropi aye, Dutton aye, Simpson aye, Stevens aye, Sovis aye, no nays, carried. A motion was made by Sovis, seconded by Dutton to rescind the previous motion as it is unknown if the third member of the Emergency Services Board wants to be re-appointed and there is still ample time to make the appointments for this board; all ayes, no nays, carried. Reports: Simpson reported on the Maple Grove Cemetery and stated that grave blankets will only be allowed after an application has been filed with the Cemetery Authority’s secretary. Penalties may be applied if violations to the rules occur. At 8:25 p.m. a motion was made by Sovis, seconded by Stevens to adjourn; all ayes, no nays, carried.