DRAFT Thursday February 8, 2007 at 7:00 p.m., the regular meeting of the Middlebury Township Board met at the Ovid Municipal Building at 114 East Front Street Ovid, MI. The meeting was called to order by Supervisor Anthony Sinicropi with the pledge to the flag. Prayer was given by Clerk Audrey Sovis. Board members also present were Treasurer Carolyn Stevens and Trustees Paul Dutton and Charles Simpson. There were 10 visitors. Scheduled Comments: Deputy Steve Loomis reported that the township has been relatively quiet. Lonnie Latunski and three other Shiawassee County Road Commission members came and presented the 2007 road projects and costs. At this time, Mason Road from Carland to Vincent will be the only project for the upcoming year, at an estimated cost of $108,500. Twenty-seven and one quarter miles of continuous application of mineral well brine on the gravel roads (two applications) will cost an estimated $9537.50. Mr. Latunski also covered the possibility of the state raising the gas tax by 9¢ to help maintain road in Michigan. Public Comments: None. General Business: A motion was made by Sovis, seconded by Stevens to approve the agenda with the addition of re-appointing Erin Dutton to the Library Board under New Business; all ayes, no nays, carried. A motion was made by Stevens, seconded by Dutton to approve the minutes of the January 11, 2007 board meeting as presented; all ayes, no nays, carried. A motion was made by Sovis, seconded by Dutton to accept the Treasurer’s report as presented; all ayes, no nays, carried. A motion was made by Simpson, seconded by Dutton to approve the payment of the February bills in the amount of $2,357.55 (check #’s 1841-1847); all ayes, no nays, carried by signature vote. Communications: A brochure from MTA regarding a seminar covering the Zoning Board of Appeals came to the board. No one will be attending. Unfinished Business: Several options for revising the Board’s per diem for attending meetings were covered. Resolution 2007-03 After much discussion a motion was made by Sovis, seconded by Sinicropi proposing the following per diem pay: 1. A trustee shall receive $100.00 for each monthly or special township board meeting he or she attends. 2. Any board member that has been appointed to another board (i.e., library, Maple Grove Cemetery, Emergency Services, Planning or any other that may be formed shall receive $25.00 for each regular or special meeting he or she attends for those boards. 3. Any board member that received board approval and attends an educational or training seminar shall receive $25.00, excluding the annual MTA Conference. The monthly county MTA meeting shall be considered educational for this purpose except the annual dinner meeting. 4. The township Supervisor is not appointed to, but is required to sit on the OMES Board; therefore, he shall receive $25.00 for each board meeting he attends. Roll call vote: Stevens aye, Sinicropi aye, Dutton nay, Sovis aye, Simpson aye. The motion was carried by majority vote. New Business: Dan Stewart, newly elected County Commissioner for this district came and introduced himself and gave a brief overview of the responsibilities he has been given as well as interests he has in pursuing. Rich Givens reported on the Planning Commission’s (PC’s) recommendation regarding a proposed text amendment (PTA) to the Shiawassee County Zoning Audrey Sovis! 2/13/07 1:34 PM Comment: Per Diems for meetings for all board members Ordinance that deals with Maximum/minimum lot sizes and another that deals with Private Outdoor Recreation. The PC recommended the board opposed the PTA on Minimum/Maximum Lot sizes. The PC recommended the approval of the PTA regarding Private Outdoor Recreation. A motion was made by Dutton, seconded by Simpson to make those recommendations with the reasons stated, to the County; all ayes, no nays, carried. Stevens reported that the Township will have five Certificates of Deposits reaching maturity between February 27 and April 14. The board was asked for their opinion on how to proceed with these funds. Resolution 2007-04 A motion was made by Sovis, seconded by Sinicropi to take the interest earned on the Cemetery CD ($928.87) and use it to repair broken cemetery markers and foundations. Furthermore, all other CD’s and the interest earned would be renewed; roll call vote: Sovis aye, Sinicropi aye, Simpson aye, Stevens aye, Dutton aye, no nays, carried. Sovis reported that the election inspector pay was increased in Shiawassee County for the school elections to $10 an hour. The board was asked for their opinion as to whether or not they should receive this rate for all elections. Costs were compared and there was discussion. Resolution 2007-05 A motion was made by Simpson, seconded by Sinicropi that the election inspector pay be increased to $10 an hour for all elections; roll call vote: Dutton aye, Simpson aye, Stevens aye, Sovis aye, Sinicropi aye, no nays, carried. Sovis reported that the current IRS mileage rate is set at 48.5 cents a mile for 2007. The board’s resolution for mileage pay states that the board will follow the current rate allowed by the IRS. Resolution 2007-06 After discussion, a motion was made by Sinicropi, seconded by Stevens that the board will be paid 46 cents a mile for mileage incurred for township business excluding regular and special township board meetings; roll call vote: Sinicropi aye, Stevens aye, Simpson aye, Sovis aye, Dutton aye, no nays, carried. Leighton Leighty approached the board with a contract for renewal. After discussion, it was decided that due to budget restraints, a contract for per diem work would be better. Mr. Leighty stated he would make a new contract. At 9:20 p.m. Sinicropi requested a break. At 9:30 p.m. the meeting resumed. The proposed budget for fiscal year 2007-08 was reviewed. A motion was made by Dutton, seconded by Simpson to approve the road project of paving Mason road from Carland to Vincent roads; roll call vote: Sovis aye, Stevens aye, Dutton aye, Simpson aye, Sinicropi aye, no nays, carried. Sinicropi reported that Erin Dutton’s appointment on the Library Board is due to expire. It was recommended by the library board that her appointment be renewed. A motion was made by Sovis, seconded by Sinicropi to reappoint Erin Dutton to the Library Board for a 4 year term ending in 2011; all ayes, no nays, carried. Reports: Sovis had the following to report: that the former Metz property at the corner of M-21 and Warren Road has been sold to the highest bidder for $1,050, and there will be an election on May 8. Also, the board was informed that the clerk is currently seeking full-time employment. At this time is uncertain how or if this will affect the position of the clerk’s office. Audrey Sovis! 2/13/07 1:34 PM Audrey Sovis! 2/13/07 1:39 PM Audrey Sovis! 2/13/07 1:53 PM Comment: 5 CD’s renewed-- Cemetery CD interest used for repairs Comment: Election Inspector pay increased to $10/hour for all elections Comment: Mileage Rate set at 46 cents/mile