Middlebury Township Board Minutes, September 10, 2009 Draft Minutes Page 1 Approved Middlebury Township Board Regular Meeting Thursday, , 2009, 7:00 p.m. Ovid Municipal Building 114 East Front Street, Ovid, Michigan 48866 Minutes Supervisor Anthony Sinicropi called the meeting to order at 7:00 p.m. Call To Order with a Pledge to the Flag and a prayer led by Trustee Paul Dutton. Members Present: Supervisor Anthony Sinicropi, Clerk Susan Roll Call Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Erin Dutton and Trustee Paul Dutton. Guest Present: 10 guests Scheduled Comments: Scheduled Comments David Wittkop, MMPA plant manger discussed the well testing. He stated that the DEQ was happy with the results and the water from the well was good. He reviewed the fact that MMPA had drilled the new deep wells of the residents that were affected. The testing wells were still being tested until DEQ is satisfied. If any residents have concerns regarding their well they should contact their health department. Christine Cooley asked about the notification of special meetings in Public Comments regards to the OMESA. She continue to ask questions regarding OMESA. She expressed her displeasure with the board on their decisions. Les Loynes asked about the water well testing. Moved by Stevens, seconded by P. Dutton, to approve the agenda Motion to Approve Agenda with the addition of (i) Twp. Hall- furnace repair (j) maple Grove Cemetery land purchase (k) hosting MTA dinner @ GiGi (l) district meeting on Oct.14th AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED AGENDA APPROVED Moved by E. Dutton, seconded by P. Dutton to approve the minutes Minutes Approved from July 9, 2009 regular township board meeting with no July 9,2009 corrections. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Moved by Sinicropi and seconded by E. Dutton to approve the Treasurer's Report Approved March Treasurer's report as presented. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Middlebury Township Board Minutes, September 10, 2009 Draft Minutes Page 2 Moved by P. Dutton and seconded by Sinicropi to pay bills in with Bills Payment Approved checks numbered AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Communications Tomasek-Swan presented the board with the August bills that were approved in July. The F-65 report was presented. The appraisal of the township hall was presented. Tomasek-Swan and Sinicropi reported on their meeting with Mark Cooley. Unfinished Business Mark stated that if there was any conflict of interest between OMESA and Middlebury Township board that he would not represent either party. He continue by stating if the board felt uncomfortable or did not trust him then the board should consider finding other legal council. The board stated to John Tribfelner would be reimbursed for the concrete used for repairing the older/broken headstones but he was salaried and fixing headstones were considered part of his duties, New Business Sinicropi asked Deputy Supervisor Semans how the road work was going on Dewey and Leland Roads. P.Dutton stated about needing money for Baldwin and Hibbard Roads. P. Dutton continued to discuss the brining of the roads and stated that the roads may benefit from the double brining. The roads with double brining over a course of 3 years will improve the road condition. The topic of charging for a stillborn infant opening/closing was discussed. Stillborn opening/closing fee A motion was made by E. Dutton and seconded by Stevens to update the cemetery schedule of fees to included no charge for the opening/closing for residents and $150.00 for non-residents. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Supervisor Sinicropi read the township's attorney, Mark Cooley, letter of resignation. E. Dutton, P. Dutton and Sinicropi expressed their regret. Tomasek-Swan reported to the board that in the records there was no evidence if the sexton is paid half of the opening/closing fees for cremation burials. P.Dutton made a motion to table the discussion until a survey of opening/ Cemetery Survey closing, plot cost, sexton's duties and pay, reimbursements, foundation and transfer fees. The clerk would be given the job of collecting information. The motion was seconded by Stevens. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Middlebury Township Board Minutes, September 10, 2009 Draft Minutes Page 3 P. Dutton made a motion to have Supervisor Sinicropi to take the FEMA FEMA Maps maps to Shiawassee County and find out the information, E. Dutton seconded the motion. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Stevens made a motion to approval e the tax rate. Seconded by Sinicropi. Tax Rate Approval AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Supervisor Sinicropi gave an estimate on the repair of the township hall Township maintenance work, Doug Krebiehl wanted to look into the total replacing the furnace. He also reviewed the sidewalk repair. Furnace Estimate Sinicropi made a motion to table repairing the furnace until Doug Krebiehl has an estimate for a new furnace. E. Dutton seconded the motion. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Stevens made a motion for the Maple Grove Cemetery Representatives that Middlebury Township board does not feel Maple Grove Cemetery needs to purchase more land. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Supervisor Sinicropi announced that Middlebury Township is the host for the annual Shiawassee Chapter MTA dinner. No one from the board was interested in attending the District meeting. Final Comments The meeting was adjourned at 9:45 p.m. Moved by E. Dutton and ADJOURNED seconded by P. Dutton. AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan, Sinicropi NO: none CARRIED Minutes prepared by ___________________________________________________________ Susan Tomasek-Swan Susan Tomasek-Swan, Middlebury Township Clerk Clerk