Middlebury Township Board Minutes Draft Minutes Middlebury Township Board Regular Meeting Wednesday, September 14, 2011 7pm Middlebury Township Hall 7627 W. M-21 Ovid, Michigan 48866 Minutes Supervisor Anthony Sinicropi called the meeting to order at 7:00 pm Call To Order with a Pledge to the Flag and a prayer led by Trustee Paul Dutton. Members Present: Supervisor Anthony Sinicropi, Clerk Susan Roll Call Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Erin Dutton and Trustee Paul Dutton. Guest Present: Thirteen people were present. Present were Charlie and Delores Simpson, Brent Jones, Matt Tribfelner, Steve Loomis, James Full and Jim Civille, Lynn Bowen and Mike Herendeen, Rich Givens, Mike and Diane Dowler, and Doug Krebiehl. Scheduled Comments: Scheduled Comments Steve Loomis stated everything is going well in the township. Jim Civillle, Owosso area realtor and James Full, CEO from Owosso Memorial Hospital came to speak to the township board regarding the Elm Street property. James Full spoke on the future aspiration to provide medical services to our area. They desire to established a full time physician for Ovid area. The hospital would like to stay on the Shiawassee county side due to Medicare reimbursements. They want to invest in a $500,000 building. If the property is acquire they would like to break ground in Spring. Mr. Full is thinking 1.5 to 2 acres. The date for property sale would be completed by the end of this year. Brent Jones from SEDP presented a contract with the same terms as the past contracts. P. Dutton made a motion to appropriate $500.00 and to sign the contract with SEDP. The motion was supported by Sinicropi. AYE: ALL Nay: None Richard Semans commented on the fog seal on the roads and how nice it is working. P. Dutton explained how the fog sealing worked and the benefits. Public Comments Opened 7:30 Doug Krebiehl wanted to ask if the board has any questions about the Planning Commission board. Closed 7:36 pm Moved by P. Dutton, seconded by Stevens, to approve the agenda with the switching of the following items (f) Matt Tribfelner to (a) and (a) FEMA to (f). Motion to Approve Agenda AYE: All NO: none CARRIED AGENDA APPROVED Moved by E. Dutton, seconded by P. Dutton to approve the minutes Minutes Approved for July 13 regular township board meeting with the correction of Doug Piggott name ( two "g"s not one "g") and insert the word "jail" in front of trustees. July 13, 2011 AYE: All NO: none CARRIED Moved by P. Dutton to approve minutes from Aug 10, 2011 and seconded by Stevens to approve the minutes. 10-Aug-11 AYE: All NO: none CARRIED Moved by Tomasek-Swan and seconded by Stevens to approve the Banking's report as presented. Banking's Report Approved AYE: All NO: none CARRIED Moved by P. Dutton and seconded by Sinicropi to pay bills in with Bills Payment Approved checks numbered 2917-2932 and EFT in an amount of $9,644.18. AYE: All NO: none CARRIED MTA meetings and web seminar information was presented by the clerk. Sinicropi asked if any one on the board would like to attend. No one was interested. Communications None Unfinished Business New Business Matt Tribfelner updated the board on John's health. John had a stroke on July 21st. Matt offering to take over for John's position. Matt would like to put together a package to help save township some money on maintenance. He could roll everything into a one package deal and be an independent contractor. Matt will bring a proposal of the cost. Grass and weed ordinance was approached by the board. The county does not have time to deal with grass and weed control. The question involves on how the township would enforce the ordinance. Sinicropi stated the notification of the party with to give a set an amount of time to cut the weeds/grass. Then a landscaping company could be hired to cut the grass if no compliance and a bill sent to the property owner. Any unpaid weed/grass control invoices can be place on the tax roll. Sinicropi made a motion to have Lynn Bowen, township attorney, draft an ordinance for weed and grass control. Tomasek Swan seconded. AYE: ALL NO: None Meeting Resolution: Sinicropi brought back up about getting paid for meetings. Sinicropi explained about the Supervisor needing to be at meetings. Mike Herendeen stated his opinions on the meeting issue. Lynn Bowen gave his view on the issue. A question was raised about sending 5 people to a meeting and paying everyone. P. Dutton discussed about the MTA Shiawassee monthly meetings. A resolution to amend the meeting is being tabled until October meetings. Stevens made the motion and E. Dutton seconded the motion AYE 4 No 1 Sinicropi E. Dutton made motion to decline terrorism insurance with Burnham and Flowers and Sinicropi seconded. AYE: All NO: none Maple Grove Cemetery: The township board discussed the benefits of being in the Maple Grove Cememtery Authority versus not being in the authority.One benefit is $400 per lot charge vs. $600. for the Middlebury Township residients. Delores Simpson commented at the number of Middlebury Township residents are buried in the Maple Grove Cemetery. Financially, it would be best to get out of the authority. A motion was made by Stevens to refer to Lynn Bowen, township's attorney to research the possibilty of leaving and notifying the authority as soon as possible . E. Dutton seconded the motion. AYE: ALL No: none Tomasek-Swan made a motion to sign a mitigation letter for FEMA to the Shiawassee County. Sinicropi seconded the motion. AYE: All Nay: None Ordinance 01- 2011, Floodplain Management Provision was discussed. Doug Krebiehl commented on FEMA. Stevens made the motion to adopt the Ordinance 01-2011, Floodplain Management Provision. E. Dutton supported the adoption. Roll Call Vote: AYES: E. Dutton, P. Dutton, Stevens, Tomasek-Swan, Sinicropi Nays: None Resolution 05-2011 Community Intergovernmental Agreement to Manage Floodplain Development with Shiawassee County was motioned by E. Dutton and supported by P. Dutton. Roll Call Vote: AYES: E. Dutton, P. Dutton, Stevens, Tomasek-Swan, Sinicropi Nays: None Resolution 06- 2011 Resolution of Intent to Participate in the National Flood Insurance Program was motioned by E. Dutton and supported by Sinicropi. Roll Call Vote: AYES: Tomasek-Swan, Stevens, E. Dutton, P, Dutton, Sinicropi Nays: None P. Dutton made a motion to approve the application to participate in the National Flood Insurance Program. E. Dutton seconded the motion. AYES: ALL NAYS: None Final Comments Dick Semans updated the board on OMESA. There will be an ambulance suppliers coming to the Ovid township meeting to discuss options at October's meeting. McClellan wants to know where the ambulance will be based and how much the financial cost. There could be 2 to 5 ambulance companies represented at the Oct 13th meeting. The chief of ambulance from OMESA had resigned. Rich Givens stated some insight to the situation. Opened 9:26 pm Stevens spoke on what occurred and how there may be need for more checks and balances. Closed 9:43 pm The meeting was adjourned at 9:43 pm Moved by Tomasek-Swan and seconded by Stevens. ADJOURNED AYE: All NO: none CARRIED Minutes prepared by ___________________________________________________________ Susan Tomasek-Swan Susan Tomasek-Swan, Middlebury Township Clerk Clerk