Middlebury Township Board Minutes Draft Minutes Middlebury Township Board Regular Meeting Wednesday, July 11, 2012 Middlebury Township Hall 7627 W. M-21 Ovid, Michigan 48866 Minutes Supervisor Anthony Sinicropi called the meeting to order at 7:00 pm Call To Order with a Pledge to the Flag and a prayer led by Trustee Paul Dutton. Members Present: Supervisor Anthony Sinicropi, Clerk Susan Roll Call Tomasek-Swan, Treasurer Carolyn Stevens, and Trustee Paul Dutton, Absent Trustee Erin Dutton. Guest Present: Six guests were present at the meeting. They were Gary Kiger, Michael Herendeen, Doug Krebiehl, Bob Dennison, Tony Newman, and Diane Dowler. Scheduled Comments: Scheduled Comments Tony Newman from the Drain Commission presented to the board the drain resolution for an intercounty drain with Clinton County. Wait Intercounty Drain has parts going thru the woods and the under the road way. The Clinton County Road Commission will be taking care the drain portion that runs under the road. Approximately, $700.00 will be Middlebury Township's responsibility. The Patrick Drain was cleaned already this year. Tomasek-Swan offer Resolution 06-2012 for the Wait Intercounty drain with the support of Sinicropi. Roll Call Vote Public Comments AYE: Stevens, P. Dutton, Tomasek-Swan, Sinicropi Opened Closed Nay: None Absent: E. Dutton Tony continued to his discussion with showing the new maps that the drain commission is creating. He also updated the board regarding new lawsuit that is in the court system that makes the township liable for failing septic systems. Moved by Stevens, seconded by P. Dutton, to approve the agenda with the addition of road contracts under new business. Motion to Approve Agenda AYE: All NO: none CARRIED AGENDA APPROVED Moved by P. Dutton, seconded by Sinicropi to approve the minutes from the June 13, 2012. Minutes Approved AYE: All NO: none CARRIED Moved by P. Dutton and seconded by Sinicropi to approve the banking report as presented. Treasurer's Report Approved AYE: All NO: none CARRIED Bills Payment Approved Moved by P. Dutton and seconded by Tomasek-Swan to pay bills with checks numbered 3127-3140 and 1 EFT in an amount of $8,004.75 and check number 1014 from road fund in amount of 13,732.49. AYE: All NO: none CARRIED Communications Tomasek Swan want to clarify motion with firework motion passed in June's meeting. Unfinished Business Shutters were replaced and repaired by Matt Tribfelner. New Business Middlebury Cemetery's fence needs work. Discussion of keeping a fence or completely removing the fence. The pros and cons were discussed. One pro addressed was the keeping off road vehicles from travelling in the front. Sinicropi made a motion to keep a fence on the Middlebury Cemetery with P. Dutton support. AYE: ALL NAY: None Carried Headstone issue in cemeteryregarding where it was placed was communicated to the board. AYES: All Sinicropi made a motion to have Clerk Tomasek Swan to investigate the cost of using the local credit union for the townships banking. P. Dutton seconded. AYE: ALL NAY: NONE Carried Due to no township meeting in August P. Dutton made a motion to approve paying the August bills. Sinicropi seconded. AYE ALL Nay None Carried Stevens updated the board regarding the Maple Grove Cemetery (MG). The hospital gave MG everything that they asked for in the land negotiation. MG board is extremely happy. Stevens reminded the township board about the money that was given to improve the road way for the property. She stated the funds should go back to the different entities since the hospital is doing property improvements for the MG cemetery. Road Contracts 3 Different contacts 2 Culvert contract and one bituminous paving. The Dewey Road contract was tabled until the September meeting Motioned by Sinicropi and seconded by P. Dutton. Final Comments AYE: ALL NAY: None The Warren Road culvert contact is $7,000.00.Stevens made motion P. Dutton seconded the motion to approve the signing of this contract . AYE: ALL NAY: None Carried Bituminous Paving Agreement for Warren Road; it is a part of the culvert contract to black top the area after repair. Tomasek- Swan made the motion to sign the contract and Dutton seconded the approval. AYE: All Nay: None Carried FINAL COMMENT: Diane Dowler announced Board of review meeting to fix clerical errors on Tuesday July 17, 2012. Doug Krebiehl made a comment calling him for planning commission issues. He is available after 3 p.m. He addressed the board with his concerns regarding the wind turbines. Doug is meeting with the county regarding the wind turbines. Bob Dennison stated the state overrides the county regulations. Tony Newman stated the turbines companies have already been in the drain commission office to get the drain maps for Shiawassee county. Closed 8:41 pm The meeting was adjourned at 8:42 pm Moved by Stevens and ADJOURNED seconded by Dutton. AYE: All NO: none CARRIED Minutes prepared by ___________________________________________________________ Susan Tomasek-Swan Susan Tomasek-Swan, Middlebury Township Clerk Clerk