Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Board Minutes Middlebury Township Hall 7627 W M21, Ovid Michigan Wednesday, October 8, 2014 at 7:00 pm Call to Order: Supervisor Herendeen called the meeting to order at 7:02 pm with a pledge to the flag and a prayer led by Richard Semans. Board Members Present: Supervisor Michael Herendeen, Clerk Susan Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Gary Kiger and Trustee Richard Givens Guests Present: Six people present: Rose Brown, Mary Nordbeck, Brent Jones, Lynn Givens, Tony Sinicropi, and Richard Semans. Scheduled Comments: Mary Nordbeck-The Sheriff county proposal is the hot topic. She stated the millage needs to pass. Supervisor Herendeen interjected the needs for the sheriff department. Mary agreed that this department will take the biggest hit when it comes to cutting the county budget. In the sheriff department the cut will be the road patrol. The sheriff department cannot cut the jail because it is the legal responsibility for them to provide. The step increases are still in place but the raises have not been done since 2002. Every department has lain off people and the buildings need maintained. Unfortunately they have been taken from the rainy day fund and the delinquent tax fund to cover the over expenses. Mary again told people there will be no police protection anywhere outside the city limits. Brent Jones from SEDP (Shiawassee Economic Development Partnership) updated the board the new business activities in Shiawassee County. It is getting towards the end of the year and wanted to encourage Middlebury to continue support for another year. Clerk Tomasek-Swan Introduced Rose Brown, the new Deputy Clerk, to the Middlebury Township Board. Public Comments: Opened at 7:15pm Closed at 7:16pm No Comments Motion to Approve Agenda: Treasurer Stevens made a motion to approve the agenda with the addition of 5. Ceiling 6. MTA Annual Dinner. Trustee Givens seconded the motion. Yes: All Nay: None Carried Motion to Approve Minutes: Trustee Givens made a motion to approve the minutes from September 10, 2014 regular board meeting Clerk Tomasek-Swan seconded the motion. Yes: All Nay: None Carried Motion to Approve Bills: Trustee Givens made a motion to approve paying the bills with checks 3634-3650 and 2 EFT in an amount of $ 7,218.22 from General Fund and check 1025 in an amount 4,340.00 from Road Fund Treasurer Stevens seconded the motion. Yes: All Nay: None Carried Communications: Park and Recreation- None OMESA- Dick Semans updated the board with an agreement with the cell tower. The surveyor’s information has been completed and the board agreed to sign it. The village has given easement to access the area. OMESA will be struggling with the upcoming budget due the increase of minimum wage for the ambulance services. It will increase the salary cost to more than $30,000.00 in the budget. The paperwork for insurances is increasing. Paperwork can take up to half hour before moving the patient. The Emergency Millage is up in 2023. The millage extension was to get a new building. Supervisor Herendeen feels ALS (Advance Life Service)would be the way to go because most of the emergency calls are ALS but he feels the voters need to be able to choose and vote on what they want. Planning-The meeting in September was the discussion of Zac Potter land rezoning. The planning committee saw no issues with the rezoning. Library- None MTA Meetings- Supervisor Herendeen stated the meeting was mainly about the sheriff millage. The proposal is being touted as saving road patrol but that is not what the proposal is about. The millage is for all the use of the county. The county is talking about 14 plus deputies’ positions will be cut to fit the budget. The Annual Dinner is November 7 starting at 6 pm and Middlebury Township is the host. Treasurer Stevens and Clerk Tomasek-Swan talked about the legal expenditure class from MTA. The Cemetery situation with the other two municipalities was brought up and discussed. Assessor- None Business: Newsletter- One piece of information to add to newsletter is about the burning permits and where and how to get one. Any other information needs to be turned into the Clerk. . Williams Ave Closure-All this began in May 1998, the residents petitioned to have the road closed. Only one letter was received at the county level and therefore the road was not closed. So the procedure has to start all over again if the current residents desire to do this. Rich recommends that the board should write a letter and inform the gentleman that the process needs to start all over again. Herendeen stated that sending the current letter from the Road Commission to let them know the current rules. Rich made a motion to send Mr. Todosciuk a copy of the current rules and regulation of the abandonment of rules and regulation letter from the county from the Shiawassee Road Commission. Susan seconded the motion. Aye: 3 Kiger, Tomasek-Swan, Givens Nay: 2 Stevens and Herendeen Zac Potter rezoning issue –Clerk Tomasek-Swan will plan on attending the meeting for the planning to represent the board and Trustee Givens will be representing the planning committee. Ceiling- Trustee Givens stated the roof needs to be replaced and there needs to be a contractor to check out the roof and the ceiling repair. Find some contractors and get some estimates and opinions on what needs to be done to improve the hall. Table until information is available Clerk Tomasek-Swan made a motion to pay for all the regular and planning board members and deputies who attend the annual Shiawassee MTA dinner. Spouses can attend but they need to pay for their dinner. Trustee Givens supports. AYE: all Nay: None Carried Clerk Tomasek-Swan brought up a constituent concern about placing a chain across the driveway to close for a cemetery for the winter season. The concern was about cars becoming stuck in the snow while trying to get into the cemetery. Most of the discussion was against closing the cemetery. There was a concern of not plowing the driveway all the time. Therefore the cemetery should be maintained throughout the winter season. Final Comments: Opened at 8:49 pm Closed at 8:50pm None Motion to adjourn the meeting: Adjourned at 8:50 pm Without objection the supervisor adjourned the meeting at pm. X Susan Tomasek-Swan Middlebury Township Clerk