Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Meeting Middlebury Township Hall 7627 W M21, Ovid Michigan Wednesday, January 9, 2019 at 7:20 pm Call to Order: Supervisor Herendeen called the meeting to order at 7:00 pm. Trustee Semans lead the prayer. Board Members Present: Supervisor Michael Herendeen, Clerk Rose Brown, Treasurer Carolyn Stevens and Trustee Richard Semans. Trustee Gary Kiger Guests Present: Carl Chalker, Karl Heckman, Arlene Pesik, Marlene Webster (County Commissioner), Mike and Diane Dowler, and Corky McCreery, Road Commission: Brent Friess, Mike Constine, John Michalec, and Troy Howes, and Deb Price. Scheduled Comments: County Commissioner: Marlene Webster, She introduced herself to the board. She briefed the board on all the new appointments of the new County Commissioner board. The board has not “officially” met yet. Shiawassee County Road Commission: Brent Friess spoke to the board and reviewed all the proposed road projects for Middlebury Township. There was also two joint projects with one with Fairfield Township and one with Owosso Township. Mr. Friess continued with the Mowing and Spraying bid as well as the mineral well brine cost and the rotation of the gradall use schedule. He continued with some year-end stats with hours of overtime sand and salt use. Brent Friess review stats of monies spent for road work by the township and the county prior to the gas tax and post the gas tax. He asked the board to have a decision made by April in order to schedule equipment. Public Comments: Opened at 7:15 pm Closed at 7:16 pm Corky McCreery made a comment of wanting a synopsis of the minutes printed a paper. Motion to Approve Agenda: Kiger made a motion to add to add printing the township minutes as a synopsis in the local paper under Business. Trustee Semans seconded the motion. Aye: All Nay: None Carried Supervisor Herendeen made a motion to add with the addition of property exchange and marijuana ordinance under Communication to the agenda. Trustee Semans seconded the motion. Yes: All Nay: None Carried Treasurer Stevens made a motion to approve the agenda with all the additions. Trustee Semans seconded the motion. Aye: All Nay: None Carried Motion to Approve Minutes: Trustee Semans made a motion to approve the minutes from the December 12, 2018 with the correction of Herendeen to Semans and the correction the word closet to closest Treasurer Stevens seconded the motion. Yes: All Nay: None Carried Motion to approve Bills: Trustee Semans Made the motion to approve the payments of bills in an amount of $8,514.67 from the General Fund and a check for $21,436.00 for OMESA from Emergency Service Fund. Clerk Brown seconded the motion. Yes: All Nay: None Carried The board then discussed checks that was voided and reissued due to the question of who is the representative of Park and Recreation board. Deb Price tried to clarify the situation. The person in question had previously lived in a different municipality and has recently moved into Middlebury Township. It was unknown to the township board that this person was listed as a representative of Middlebury Township. Ms. Price stated to Supervisor Herendeen that the Park and Recreation board may be restructuring. Herendeen made a motion to void reissued check #4977 in an amount of $55.00. Treasure Stevens seconded the motion. Aye: All Nay: None Carried Communications: Park and Recreation: None OMESA: Building is up and being used. The next OMESA meeting is the fire hall. Supervisor Herendeen reviewed about how the township was utilizing the emergency service monies. He stated about how the emergency millage can only be spent on the emergency services. Library: The library has the new furnace installed. Looking in purchasing new computers for public use. MTA Meeting: Middlebury hosted the December, New Haven hosted the January, Owosso Township will host February 5th Assessor Communications: Diane Dowler, township assessor is trying to set the Monday, March 11th from 3 to 9 pm Tuesday, March 12 8 to 2 pm March 5th is the organizational meeting. Diane asked if the Board of Review has been reappointed. Gordon Taylor Dave Sovis and Jeff Swan. Herendeen made a motion to appoint Gordon Taylor, David Sovis and Jeff Swan as members of the Board of Review. Treasurer Stevens second the motion. Aye: All Nay: None Carried Property Exchange: Semans updated the board on the property exchange. Lynn Bowne, township attorney, stated the present owners would like to have a property survey and title insurance. Mr. Bowne stated the township just had a survey completed. There needs to be a clarification of the name on the deed with present owner. Mr. Bowne recommended not working on the marijuana ordinance until the state write the rules. Supervisor Herendeen stated he thought there was a deadline with having ordinance with restriction or prohibition. Clerk Communication: Clerk asked everyone review their respective W-2 for any correction before they need to be submitted. Business: 1. Poverty Exemptions Guideline Resolution 2019-01 The resolution to adjust the poverty guidelines to the federal standard. Supervisor Herendeen moved to adopt the resolution. Trustee Semans Seconded the resolution Roll Call Aye: Brown, Kiger, Semans, Stevens, Herendeen Nay: None Adopted 2. Printing Synopsis. Kiger made a motion to print the meeting minutes. Trustee Semans second the motion. The board discuss printing of the synopsis of minutes in the paper. Treasurer Stevens stated the expense of the printing the minutes doesn’t equate for the amount of information printed in the paper. Roll call Aye: Kiger, Herendeen Nay: Semans, Stevens, Brown Motion failed on a 3 to 2 roll call vote. Final Comments: Opened at 8:00 pm Closed at 8:26 pm Trustee Semans wanted to discuss the road work. He would like to take Simpson Rd off and do all the gravel road projects. He would like to see all the gravel roads into good shape. Simpson Rd cost by itself $124,600.00. Trustee Semans would like to have a decision done by February. Trustee Semans also made notes on what needs to be sprayed and mowed and where the gradall work needs to be done. Trustee Kiger stated if the board would drop Simpson Rd project then the money could be used to add extra mineral well brine (add a third coat) to problem roads, like Wilkinson Rd. Treasurer Stevens stated we need to find out if the road commission will come out apply mineral well brine on just one or two roads. The board discussed working on different roads. Motion to adjourn the meeting: Adjourned at 8:26 pm Without objection the supervisor adjourned the meeting at 8:26 pm. X Susan Tomasek-Swan Middlebury Township Deputy Clerk