Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Meeting Middlebury Township Hall 7627 W M21, Ovid Michigan Wednesday, November 13, 2019 at 7:00 pm Call to Order: Supervisor Herendeen called the meeting to order at 7:01pm. Trustee Semans lead the board in prayer. Board Members Present: Supervisor Michael Herendeen, Clerk Rose Brown, Treasurer Carolyn Stevens, Trustee Richard Semans and Trustee Gary Kiger Guests Present: Carl Chalker and Karl Heckman. Scheduled Comments: None Public Comments: Opened at 7:02 pm Closed at 7:02 pm None Motion to Approve Agenda: Trustee Semans made a motion to approve the agenda with the additions of Road Program, Land Swap, and Banking. Treasurer Stevens seconded the motion. Aye: All Nay: None Carried Motion to Approve Minutes: Trustee Kiger made a motion to approve the minutes from the October 9, 2019 as presented. Herendeen seconded the motion. Yes: All Nay: None Carried Motion to Amend Budget: Clerk Brown made a motion to move $415.00 from contingency fund 101-941-969.002 to Insurance & Bond fund 101-851-910.000. Treasurer Stevens seconded the motion. Roll Call Vote: Yes: Kiger, Semans, Stevens, Brown, Herendeen Nay: None Carried Motion to approve Bills Trustee Semans made a motion to approve general funds in the amount of $14,342.90 ck# 5125-5138 and 2 EFTs. Treasurer Stevens seconded the motion. Yes: All Nay: None Carried Communications: Park and Recreation: Closed for winter. OMESA: Short meeting, Generator up and running now. Library: Nothing reported. MTA Meeting: During the annual meeting in November they discussed how tight the budget is and that they reelected Cindy Garber and Brad as president. Assessor Communications: Nothing reported. Annual Supervisor Road Commission Meeting will be held on Tuesday Dec 10th whomever from board that wishes to attend will need to RSVP by Wednesday Dec 4th. Supervisor Herendeen will RSVP for whom ever that would like to attend. Trustee Semans and Supervisor Herendeen are the only ones that will likely attend the meeting. Business 1.) 2020 Meeting Dates –Resolution 2019-07 – Clerk Brown share the resolution for 2019-07 with the 2020 Township Meeting Dates. Supervisor Herendeen made a motion to approve the 2020 Meeting Dates Resolution 2019-07 as written. Treasurer Stevens seconded the motion. Roll Call: Yes: Kiger, Semans, Stevens, Brown, Herendeen Nay: None Carried 2.) Noise Ordinance – Clerk Brown shared an email received from a concerned and upset resident. The resident was in search of the township noise ordinance, the board stated that our township does not have a noise ordinance and that the resident would need to contact the county to see if they have a policy. 3.) Sexton – Trash Bin for Cemetery/Hall Usage – Clerk Brown shared with the board that the Sexton has a dumpster that he offered the township to use for cemetery and township hall trash for a cost of $30 a month to help cover the cost of the monthly dumpster rental. Treasurer Stevens made a motion to accept the offer from the Sexton to pay him $30 a month for the use of his dumpster. Clerk Brown seconded the motion. Aye: All Nay: None Carried 4.) Road Program for 2020 – Trustee Semans shared with the board that the Road commission is proposing that chip seal be done on Simpson to Baldwin road pave 1.5 miles around $45k. Gravel bid was very expensive, Trustee Semans is working with road commission for further estimates. 5.) Land Swap – Trustee Semans state that the land swap agreement be completed by the end of the month. The easement was reviewed by the Johnson Brothers and they agreed with the easement agreement. 6.) Township Banking – Treasurer Stevens shared her concerns regarding the additional fees that the bank was going to start applying for online service, cash deposits fees for every $100, and excess transaction fees. Board discussed that maybe we should look into a new bank for all our banking needs. Treasurer Stevens stated she would reach out to Huntington Bank to see what they will do if we decide to pull out of the bank due to the all the additional fees. Also discussed that the bi-monthly State Sharing funds are now being deposited electronically versus by check starting in October. Treasurer Stevens also shared with the board a letter from the bank stating that they will be charging a fee for the NSF for the Road Fund account. Due to the transfer of funds from general to roads was not completed in time by the clerk the road checks bounced causing the NSF. Final Comments: Opened at 7:50 pm Closed at 7:50 pm None Motion to adjourn the meeting: Adjourned at 7:50 pm Without objection the supervisor adjourned the meeting at 7:50 pm. X Susan K Tomasek Swan Deputy Clerk