1 | P a g e Middlebury Township 5/9/2023 minutes Middlebury Township PO Box 622, Ovid, Michigan 48866 Draft Election Commission and Regular Meeting 7627 W. M-21, Ovid, MI Tuesday, May 9, 2023 at 6:45 pm and 7:00 pm Election Commission Call to Order Clerk Tomasek Swan called the meeting to order at 6:45 pm. Election Commission Board members present: Clerk Tomasek Swan, Supervisor Jeff Swan and Treasurer Jill Ruess Guests Present: There were 2 people present at the meeting. Public Comments: Opened_6:45_pm_ Closed_6:45_pm No comments Motion to Approve Agenda: Supervisor Swan made a motion to approve the agenda as presented, Clerk Tomasek-Swan second the motion. Carried on voice vote. Business: 1. Resolution 2023-03 Consolidation of Owosso School District Voters with Owosso Charter Township for the August 8, 2023 Election Resolution 2023-03 Resolution to Consolidate Owosso School District Voters with Owosso Charter Township for the August 8, 2023 Election WHEREAS, the Township Clerk is responsible for conducting elections in Middlebury Township; and WHEREAS, MCL 168.659 provides the Election Commission of city, township, or county to set up temporary consolidated precincts for special school elections; WHEREAS; the township of Middlebury has 28 registered voters in the Owosso School district and the clerk of Owosso Charter Township has agreed. 2 | P a g e Middlebury Township 5/9/2023 minutes WHEREAS; Owosso Charter Township located at 401 S. Delaney Rd., Owosso, Michigan 48866 is a neighboring Owosso School district jurisdiction. NOW THEREFORE, BE IT RESOLVED: The Middlebury Township Election Commission authorizes the temporary consolidation of Owosso school district voters and the change of voting location to Owosso Charter Township at 401 S. Delaney Rd., Owosso, MI 48867. Motion by Treasurer Ruess Supported by Supervisor Swan Upon Roll call vote the following voted Aye: Treasurer Ruess, Clerk Tomasek-Swan, Supervisor Swan Upon Roll Call Vote the following voted Nay: None Absent: None The Clerk declares this resolution adopted. Without Objection the Clerk adjourned the meeting at 6:48 pm REGULAR MEETING Call to Order: Supervisor Swan called the meeting to order at 7:00 pm. Board Members Present: Supervisor Jeffery Swan, Clerk Susan Tomasek Swan, Treasurer Jill Ruess, Trustee Greg Atwood, and Trustee Gene Ruess Guests Present: 2 Guests were present as well as Shawn Dilts, Deputy Clerk; Mike Herendeen, Deputy Supervisor. Scheduled Comments: County Commissioner not present. Public Comments: Opened at 7:01 pm Closed at 7:08 pm Resident, Mark Darling, thanked board for the installation of the new sign for the cemetery. He also identified that there are three House Bills being presented regarding local control of storage and crushing of sand and gravel. These are House Bills are 45-26, 45-27, and 45-28. He also identified that our Representative Begole has a public meeting on 5/15/2023 at 6-7:30 pm regarding gun legislation at the Shiawassee Conservation Club. Motion to Approve Agenda: Clerk Tomasek-Swan made a motion to approve agenda as amended. Trustee Atwood seconded the motion. 3 | P a g e Middlebury Township 5/9/2023 minutes Carried on voice vote. Motion to Approve Minutes: Clerk Tomasek Swan made a motion to amend the April 11, 2023 minutes with the correction of the dollar amount regarding the SATA full year quote being an approximation but likely higher and the correction of Diane Aldrich last name. Trustee Ruess seconded the motion. Carried on voice vote. Motion to approve Bills Clerk Tomasek-Swan made a motion to approve bills from General Funds in the amount of $11,284.65 with checks #5939-5952 and 1 EFTs with Daystarr included. Trustee Atwood seconded the motion. Roll Call Vote: Ayes: G. Atwood, G. Ruess, J. Ruess, S. Tomasek Swan, J. Swan Roll Call Vote: Nays: None Carried Communications: MTA- Supervisor reported that there was not a local MTA meeting. He did attend the statewide MTA conference and discussed the information learned on statewide issues, especially related to new election laws and solar panels. Library- Clerk Tomasek-Swan reported staff asking for pay raises and one staff out on FML (Family Medical Leave). Minutes included in packet. OMESA- Supervisor presented the appropriation check to OMESA board. He shared their expressed gratitude to the Middlebury Board members. OMESA is still waiting for the refurb quotes on one of their engines. Clerk- Clerk Tomasek-Swan reported that Owosso School District has an Election on August 8, 2023. Middlebury Township has 28 voters and have established an agreement with Owosso Township to have Middlebury Township voters to utilize Owosso Township to vote. New cemetery sign installed on May 1, 2023. The section signs will be installed soon. Assessor- Not present Business: 2. Township Mowing- Supervisor Swan presented information on challenges for the mowing from our current vendor due to ground unevenness and gravel in the grass. Options discussed regarding leveling the ground and cleaning up the gravel. The township is going to reshape the mound hill so that the current provider can mow it. 3. Tablets Review of the information packets that were sent to Board members in April 2023. Board members are currently desiring to remain with current system. This item is tabled for now. 4. NSF Resolution Supervisor consulted with Attorney McKone regarding the NSF issue and the current inaccurate status that the county rolls identified that the property taxes were paid on 4 | P a g e Middlebury Township 5/9/2023 minutes that property. Attorney is working with the county on this issue. Township will need to send another letter to the property owner regarding the NSF status, but we are awaiting the verbiage from the attorney for the letter. 5. Treasurer Insurance Bond-Attorney’s Opinion has identified that the county is responsible for the cost of this insurance. There is no resolution on this to date. Options discussed regarding next steps to address the county assuming the responsibility for the cost of this bond insurance. Supervisor will follow up with Attorney McKone and Dr. Boggs (county administrator). Clerk Tomasek Swan is following up with insurance company and request a quote packet. Final Comments: Opened at 7:48 pm Closed at 7:48 pm None . Clerk Tomasek Swan made a motion to adjourn the meeting: Adjourned at 7:49 pm . Next meeting June 13, 2022 at 7:00pm X Shawn Dilts Deputy Clerk