Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Meeting 7627 W. M-21, Ovid, MI Tuesday, April 8, 2025, at 7:00 pm REGULAR MEETING Call to Order: Supervisor Herendeen called the meeting to order at 7:01 pm. Board Members Present: Supervisor Michael Herendeen, Clerk Jamie Aldrich, Treasurer Jill Ruess, Trustee Gene Ruess, and Trustee Ronald Powell Guests Present: Guests were present: Diane Aldrich, Mark Darling, Kim Darling, J. Swan, M. Holley, Amy Dickenson, John Buck, Charl Chalker, Gary Keiger, Carrie Meisel, Jodi Medina. Scheduled Comments: Public Comments: Opened at 7:02 pm Closed at 7:16 pm Kim Darling asked about moving the hall and or building a new hall. Mike said that we would not be looking to add a millage for a new hall. She knows the community could use a new venue for the community. Mike spoke about the fact that we would not be building something very large due to building cost. It is back on the agenda and the board will continue to look into this. Kim voiced that a survey to get the needs of the community or a committee to give input would be beneficial. Motion to Approve Agenda: G. Ruess made a motion to approve the agenda. J. Ruess seconded the motion. Voice Vote: Ayes: All Nays None Carried Motion to Approve Minutes: J. Ruess made a motion to approve the March Regular meeting minutes with spelling correction. G. Ruess seconded the motion. Voice Vote: Ayes: All Nays None Carried J. Aldrich made a motion to approve the March Budget meeting minutes J. Ruess seconded the motion. Voice Vote: Ayes: All Nays None Carried Motion to approve Bills J. Ruess made a motion to approve bills from General Fund Check# 6352-6375 $14,640.94, OMESA Check #1058 $96,495.49 and EFT’S $3,805.54 For a total amount $114,941.97. R. Powell seconded the motion. Roll Call Vote: Ayes: J. Aldrich, M. Herendeen, G. Ruess, J. Ruess, R. Powell. Nae: None Communications: Library- We had our meeting on March 26th, went over monthly happenings and financials. They have applied for a grant to purchase an AED for the library. The board made a decision to purchase one regardless if we get the grant or not. Discussed the cleaning contract and made decision to find a new cleaning company, they will be getting bids for that. Appointed an IT committee for all upcoming IT changes. We had our first meeting on March 3rd. OMESA- Clerk- Assessor- Brought BOR meeting minutes from last month. Treasurer- Have two CD’s that will come due and go to the sweep account. Business: 1.) Road Commission contracts. Sciota TWP will not be doing the shared chip seal for Hibbard RD. Discussion for what contracts to enter into since there is a millage that expires tax year 2024 so about $80K per year income is loss. Spoke about the millage proposal and when it runs out. J. Aldrich made a motion to approve 2025 projected road projects from the Road Commission as written except the chip seal/fog seal of Hibbard road. For a total of $151,583.00 M. Herendeen seconded the motion. Roll Call Vote: Ayes: J. Aldrich, M. Herendeen, G. Ruess, J. Ruess, R. Powell. Nae: None 2.) Township Attorney. The former attorney is now the judge. We need to look for a new attorney. Mike will look into this. Jodi will also do some research for the next meeting 3.) Office manager is requesting to purchase some new office equipment. Election cart and supply cabinet. Found supply cabinet online for $250.00. Does anyone have any ideas, would we like to set an amount and have Jodi find the best option? Jill made a motion to approve the office manager and clerk to purchase a cart for voting material up to $250.00. J. Aldrich second the motion. Roll Call Vote: Ayes: J. Aldrich, M. Herendeen, G. Ruess, J. Ruess, R. Powell. Nae: None Jodi will look at the cabinet that Mike has to see if it will work for supplies. 4.) The deputy supervisor would like the board to approve reimbursement of $100.00 for the purchase of new desks from Ovid township. J. Ruess made a motion to approve reimburse J. Swan $100.00 for the purchase of the desk. M. Herendeen second the motion. J. Aldrich brought up the that she believes that the decision was made incorrectly over text. M. Herendeen said that it was fine as long as there was no deliberation over text. Roll Call Vote: Ayes: M. Herendeen, G. Ruess, J. Ruess, R. Powell. Nae: J. Aldrich 5.) Deputy supervisor would like the board to approve him selling the township a monitor for $50.00 M. Herendeen made a motion to approve to purchase monitor from J. Swan for $50.00. G. Ruess second the motion. Roll Call Vote: Ayes: J. Aldrich, M. Herendeen, G. Ruess, J. Ruess, R. Powell. Nae: None Old Business: 1.) Driveway acquisition. Spicer survey markers need to be returned. G. Ruess follows up them. Gene noticed they did add orange ribbon to some of the markers but does not think that they have pulled the markers. G. Ruess finished this today. Can take off next month. 2.) New Hall- Continue to look into this. 3.) F-65 Filing Completed 3/20/2025 4.) Arpa Adjustments Completed 3/18/2025 5.) Sweep account- GL was created. Final Comments: Opened at 8:10 pm Closed at 8:11pm Motion to adjourn the meeting 8:11 Adjourned at 8:11pm Next meeting May 13th 2025 at 7:00pm X Angela Wheeler Deputy Clerk