Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Meeting 7627 W. M-21, Ovid, MI Tuesday, June 10th, 2025 at 7:00 pm REGULAR MEETING Call to Order: Supervisor Herendeen called the meeting to order at 7:00 pm. Board Members Present: Supervisor Michael Herendeen, Clerk Jamie Aldrich, Treasurer Jill Ruess, Trustee Gene Ruess, and Trustee Ronald Powell Guests Present: Guests were present: 9 Mr. Chalker, Jeff Swan, Diane Aldrich, Carrie Meisel, Jodi Medina, John Buck, Mark Darling, 2 additional women Scheduled Comments: None Public Comments: Opened at 7:01pm Closed at 7:08 pm Mr. Buck asked about getting grants for the new building. Mike said we should look into joining SEDP (Shiawassee Economic Development Plan) so that they could help when looking to grants but we need a more defined build plan. He would like to see 2023 and 2024 meeting minutes added to the website. Asked about the township adding our audit information to the website as well. Motion to Approve Agenda: R. Powell made a motion to approve agenda. G. Ruess seconded the motion. Voice Vote: Ayes: All Nays None Carried Motion to Approve Minutes: J. Aldrich made a motion to amend the May 2025 minutes to approve agenda without amendments and approve meeting minutes with amended removed as well. J. Ruess seconded the motion. Voice Vote: Ayes: All Nays: None Carried Motion to approve Bills J. Ruess made a motion to approve bills from General Fund ck# 6394-6409 $10,929.12, and EFT’s $2,171.59 For a total amount $13,101.71. J. Aldrich seconded the motion. Roll Call Vote: Ayes: J. Aldrich-Yes G.Ruess-Yes J. Ruess-Yes R. Powell- Yes G.Ruess- Yes Nays: None Communications: MTA- Had annual meeting. Mike talked to a few township supervisors and discussed having supervisors meet. Library- They have the summer reading program set and ready to go. The librarians have been applying for grants for the technology updates that we have been making, they were able to secure $10,000. They have a few other technology updates that were slated for later that will be able to be done sooner because they have to spend the entire amount of the grant. The librarians had a lot of issues with kids using the computers, they had to have police come to help with this. They have also updated the computer usage policy and reduced the amount of time that they are able to use the computers for gaming. Received AED machine. OMESA- Mike said they have had a lot of call lately, truck has been paid for. We need to examine how much we have in our fund and look a making a donation to the project. Geno asked how we would go about that. Mike suggested we try to calculate what we may need in the future. Mike said that we don’t want to have a fund with extra sitting in it. Jamie asked who needs to keep on top of the millages Mike stated he would keep up on when they need to be added. Clerk- We took all of our election equipment to the early voting site for Election Source to perform preventative maintenance. All went well. I also had several people comment on the cemetery, one said that it was mowed nice and it was kept up well. I had another one who commented how nice it was to see the flags out for Memorial day and another commented on the veteran markers on grave stones. Assessor- Absent. Treasurer- Cemetery- Carrie has been updating the computer to reflect the records we have on paper. She has found some unmarked graves. We will need a new oil map. She has also worked with a lady from find a grave updating the cemetery information. Section B seems to be the hardest to research and update due to lack of information available. Business: 1.) Matt asked if we wanted him to re-paint front door? I looked at it and it looks like it is rusting at the bottom of the door. I am not sure if we would like it painted or replaced? Matt also asked if we wanted any other updates, for example the wording on the front of the hall. Angela will speak with Matt about giving us a quote to repaint the front door and replace missing letter on front of building. Board discussed replacing the door vs painting- the door doesn’t pose a safety or security hazard so painting it seems appropriate. 2.) Mowing side and front fields of township property. J. Ruess made a motion to have G. Ruess speak to Mark Zacharda about mowing our field on a as needed basis, with G. Ruess reaching out to him each time. Spending up to $500 for two mowings. M. Herendeen second the motion. Roll Call Vote: Ayes: J. Aldrich-Yes J. Ruess-Yes R. Powell- Yes G.Ruess- Yes Herendeen-Yes Nays: None Old Business: 1.) New hall. Angela will reach out to Justin Horvath about speaking at our next meeting regarding the township joining the SEDP. Final Comments: Opened at 7:53 pm Closed at 7:58 pm It was brought to Jamies attention before the meeting that she made a mistake transferring ARPA funds in November2024 . She thanked Jeff for helping fix this. Carl Chalker said we really need to check out the SEDP and what they are all about. He is worried about solar and wind turbines. Motion to adjourn the meeting: 8:01pm Adjourned at 8:01 pm Next meeting July 8th, 2025 at 7:00pm X Angela Wheeler Deputy Clerk